July 31, 2012

Dear Tuuli Lappalainen:

This confirms your abstract has been ACCEPTED for a POSTER presentation at the 62nd American Society of Human Genetics Annual Meeting in San Francisco, California, November 6-10, 2012. Please review all information in this email as it contains important details of your assignment. Please print and bring this e-mail with you to the meeting.

Accessing Your Poster Assignment
You may access your poster presentation assignment day and time by clicking on Abstract Assignment on the ASHG 2012 Web site. All poster presentations will take place inside the Moscone Center, Exhibit Halls ABC on the Lower Level.

We do not accept requests to change the day of presentation and it is no longer possible to withdraw your abstract. If you are unable to present on the day assigned, please ask a co-author or colleague to present on your behalf and notify the ASHG Management Office at ashgmeetings@ashg.org of the presenter change so that a notation can be included in the program addendum.

Program/Abstract/Board Number: The letters W, T, or F of the program/abstract/board number indicates the day (i.e., Wednesday, Thursday or Friday) on which authors present their work. The number indicates the board you are to use for displaying your poster. Posters should remain on the boards for all three days.

Abstract Availability
Your abstract and all other 2012 Annual Meeting abstracts will be available to view via the Abstract Search Program on the ASHG 2012 Web site on/after September 6, 2012.

Registration and Housing
All poster presenters are required to register for the meeting. If you have not yet registered or made hotel reservations, click on the links below.

Registration
Hotel Reservations
Room Sharing/Bulletin Board

Poster Mounting and Removal
Authors must put up and take down their posters according to the schedule below. Authors must be present at their boards based on their odd and even abstract/program/board number, and must remain at their boards for the duration of their scheduled presentation times. Posters should remain on the boards for all three days.

Preparation for your Poster Presentation
Each poster author will be assigned to share a poster board. Each author will have a net useable space in portrait/vertical format that measures 2'10" (86.36 cm) wide x 3'8" (111.76 cm) high. When creating your poster, please use these dimensions. Please read the Instructions for Authors of Posters and then follow the Guidelines for Preparing Effective Posters/Poster Size.

Important Presenter Information

• ASHG requires disclosure of gene names as part of your presentation and sharing research data so that findings can be replicated and other investigators with similar data can test findings against their own. Authors who do not provide gene names at the meeting will be subject to sanctions as determined by the Program Committee.
   
• When presenting data and health information (including photos) all presenters must have informed consent compliant with human subjects and applicable HIPAA regulation.
   
• Authors must disclose on their poster whether the abstract has been previously published (prior to November 2012). If the abstract has been previously published, authors should indicate the date and publication.
   
• When preparing your poster, please check the poster size guidelines before printing (see above).
   
• You must register and wear an official ASHG 2012 scientific meeting badge to gain admittance at any time to the poster areas. Unregistered guests (i.e., friends, co-workers, etc.) are not permitted to attend the poster sessions.
   
• All poster boards will be pre-numbered. Please be certain to mount your poster on the correct board.
   
• Remember to bring your own pushpins (in your checked luggage). We will have a very limited number of pushpins available at the meeting.
   

• Do not leave personal materials or belongings under poster boards or in the poster area. ASHG is not responsible for any articles left in the poster area or elsewhere.
   

• There is no access to the Exhibit Hall before 10:00 am on Wednesday or after 4:30 pm on Friday.
   
• Click HERE for a suggested format for abstract citation.

Camera/Recording Policy
Attendees are strictly prohibited from using cameras and all other recording devices on the Exhibit Hall floor, and in all poster/oral presentations. This means that attendees are not permitted to take pictures or videos of speaker slides, posters or exhibit booths. Attendees not adhering to this policy may be asked to leave the room and will be asked to delete all pictures or videos already taken, and further action may be taken with repeated or egregious offenders. When registering, you indicated that would adhere to this policy.

Poster Printed, Laminated and Ready for Pickup at the Meeting
Deadline October 2, 2012
You have the option of printing your poster for pickup when you arrive in San Francisco. A separate e-mail will be sent to poster authors about this service by Mira Digital Printing. You can also e-mail the company directly at ASHG2012@mirasmart.com.  The cost is $50 per poster, plus $25 shipping and the deadline for uploading your poster files is October 2, 2012.

We look forward to your participation in the 62nd Annual Meeting of the American Society of Human Genetics.  For questions, please contact the ASHG Management Office at ashgmeetings@ashg.org.

Sincerely,

Joann A. Boughman, PhD
Executive Vice President
American Society of Human Genetics